MS Excel Shortcut Key

1.Navigate Worksheets


Sr.No.

Shortcut Key

Use of Key

01

Arrow Keys

Move One Cell up, Down, Left, or Right In a Worksheet

02

Page Down/Page Up

Move One Screen Down / One Screen up In a Worksheet

03

Alt+Page Down/Alt+Page Up

Move One Screen To The Right / to The Left in a Worksheet

04

Tab/Shift+Tab

Move One Cell to The Right / To The Left in a Worksheet

05

Ctrl+Arrow Keys

Move to The Edge of Next Data Region (Cells That Contains Data)

06

Home

Move To The Beginning of a Row in a Worksheet

07

Ctrl+Home

Move To The Beginning Of a Worksheet

08

Ctrl+End

Move To The Last Cell With Content on a Worksheet

09

Ctrl+F

Display The Find and Replace Dialog Box (With Find Selected)

10

Ctrl+H

Display The Find and Replace Dialog Box (With Replace Selected)

11

Shift+F4

Repeat Last Find

12

Ctrl+G or F5

Display The 'Go To' Dialog Box

13

Ctrl+Arrow Left/Ctrl+Arrow Right

Inside a Cell:Move One Word To The Left / To The Right

14

Home/End

Inside a Cell:Move To The Beginning / To The End Of a Cell entry

15

Alt+Arrow Down

Display The AutoComplete List eg in Cell With Dropdowns or Autofilter

16

End

Turn 'End' Mode on In End Mode, Press Arrow Keys to Move To The Next Nonblank Cell in The Same Column or Row as The Active Cell From Here Use Arrow keys to move by blocks of data, home to Move to Last Cell, or Enter to Move to The Last Cell To The Right


2.Basic and Advanced Cell Selections


Sr.No. Shortcut Key Description
01

Shift+Space

Select the entire row

02

Ctrl+Space

Select the entire column

03

Shift+Arrow Keys

Extend the selection by one cell

04

Shift+Page Down/Shift+Page Up

Extend the selection down one screen /up one screen

05

Shift+Home

Extend the selection to the beginning of the row There is no Shift+End equivalent

06

Ctrl+Shift+Arrow Key

Extend the selection to the last cell with content in row or column

07

Ctrl+A

Select the entire worksheet or the data-containing area Pressing ctrl+a a second time then selects entire worksheet

08

Ctrl+Shift+Home

Extend the selection to the first cell of the worksheet

09

F5+ column or row reference

F5, then eg type d:g selects columns D-G, or 1:5 selects rows 1-5 etc

10

F2

Edit Cell

11

Shift+Home/End

Inside a cell: Select from the insertion point to the beginning / to the end of the cell

12

Shift+Arrow Left/Arrow Right

Inside a cell: Select or unselect one character to the left / to the right

13

Ctrl+Shift+Arrow Left/Arrow Right

Inside a cell: Select or unselect one word to the left / to the right


3.Navigate Inside Selected Text Blocks


Sr.No. Shortcut Key Description
01

Tab/Shift+Tab

Move active cell right / left in a selection

02

Shift+F8

Lock Selection which allows to add another (adjacent or non-adjacent) range of cells to the selection Use arrow keys and shift+arrow keys to add to selection

03

F8

Turn on extension of selection with arrow keys without having to keep pressing shift

04

Enter/Shift+Enter

Move active cell down / up in a selection

05

Shift+Backspace

Select only the active cell when multiple cells are selected

06

Ctrl+Backspace

Show active cell within selection

07

Ctrl+. (period)

Move clockwise to the next corner of the selection

08

Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left

Move to the right / to the left between non-adjacent selections (with multiple ranges selected)

09

Esc

Cancel Selection


4.Edit Complete Cells


Sr.No. Shortcut Key Description
01

Ctrl+D

Fill Down Select cells with value in first row Ctrl+D fills the value of that first cell in selection to all cells in selection downwards

02

Ctrl+R

Fill Right: Select cell with value in first cell Ctrl+E fills value of that first cell in selection to all cells rightwards

03

Ctrl+-

Delete Cell/Row/Column Menu

04

Ctrl+- with row / column selected

Delete row / delete column

05

Ctrl+Shift++

Insert Cell/Row/Column Menu

06

Ctrl+Shift++ with row / column selected

Insert row/ insert column

07

Shift+F2

Insert / Edit a cell comment

08

Shift+F10, then M

Delete comment

09

Ctrl+K

Insert a HyperlinK (for complete cell only)

10

Ctrl+9

Hide the selected rows

11

Ctrl+Shift+9

Unhide any hidden rows within the selection

12

Ctrl+0 (zero)

Hide the selected columns Since Excel 2010, there is no more shortcut to unhide columns

13

Ctrl+` (Accent Grave)

Alternate between displaying cell values and displaying cell formulas This is Accent Grave on top left of keyboard, not a quotation mark


5.Edit Content of Cells


Sr.No. Shortcut Key Description
01

F2

Edit the active cell with cursor at end of the line

02

Alt+Enter

Start a new line in the same cell

03

Enter

Complete a cell entry and move down in the selection With multiple cells selected: fill cell range with current cell

04

Shift+Enter

Complete a cell entry and move up in the selection

05

Tab/Shift+Tab

Complete a cell entry and move to the right / to the left in the selection

06

Esc

Cancel a cell entry

07

Backspace

Delete the character to the left of the insertion point, or delete the selection

08

Delete

Delete the character to the right of the insertion point, or delete the selection

09

Ctrl+Delete

Delete text to the end of the line

10

Ctrl+;

Insert current date

11

Ctrl+Shift+:

Insert current time

12

Ctrl+'

Duplicate value from Cell above into current Cell


6. Excel Basics


Sr.No. Shortcut Key Description
01

Shift+F10

Display the shortcut menu for the selected command (simulates right mouse button)

02

Ctrl+Z

Undo last action (multiple levels)

03

Ctrl+Y

Redo last action (multiple levels)

04

Ctrl+C

Copy contents of selected cells

05

Ctrl+X

Cut contents of selected cells

06

Ctrl+V

Paste content from clipboard into selected cell

07

Ctrl+Alt+v

If data exists in clipboard: Display the Paste Special dialog box


7.Format Cells


Sr.No. Shortcut Key Description
01

Ctrl+1

Open Format Cells dialog with last selection active

02

Ctrl+Shift+F

Open Format Cells dialog with Font Tab active

03

Ctrl+B

Apply or remove bold formatting

04

Ctrl+I

Apply or remove italic formatting

05

Ctrl+U

Apply or remove an underline

06

Ctrl+5

Apply or remove strikethrough formatting

07

Ctrl+Shift+~

Apply the General number format

08

Ctrl+Shift+1

Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values

09

Ctrl+Shift+2

Apply the Time format with the hour and minute, and indicate AM or PM

10

Ctrl+Shift+3

Apply the Date format with the day, month, and year

11

Ctrl+Shift+4

Apply the Currency format with two decimal places

12

Ctrl+Shift+5

Apply the Percentage format with no decimal places

13

Ctrl+Shift+6

Apply the Scientific number format with two decimal places

14

F4

Repeat last formatting action: Apply previously applied Cell Formatting to a different Cell

15

Alt+H, AL

Align Left

16

Alt+H, AR

Align Right

17

Alt+H- AC

Align Cight

18

Alt+H, AT

Align Top

19

Alt+H, AM

Align Middle

20

Alt+H- AB

Align Bottom

21

Alt+H, W

Wrap or unwrap text (Home - Wrap Text)

21

Alt+H, H

Highlight Cell (change cell backgroudn color)

22

Alt+H, FC

Font Color

23

Alt+H, FS

Font Size

24

Alt+H, MM

Merge Cells - Merge

25

Alt+H, MU

Merge Cells - Unmerge

26

Alt+H, MC

Merge Cells - Merge and Center

27

Alt+H, MA

Merge Cells - Merge Across


8.Apply Basic Borders to Cells


Sr.No. Shortcut Key Description
01

Ctrl+Shift+7

Apply outline border from cell or selection

02

Ctrl+Shift+_

Remove outline borders from cell or selection

03

Alt+HB, O

Bottom Border

04

Alt+HB, P

Top Border

05

Alt+HB, R

Right Border

06

Alt+HB, L

Left Border

07

Alt+HB, A

All Borders

08

Alt+HB, A

Outside Borders

09

Alt+HB, N

No Border


9.Formulas


Sr.No. Shortcut Key Description
01

=

Start a formula

02

Alt+=

Insert the AutoSum formula

03

Shift+F3

Display the Insert Function dialog box

04

Ctrl+A

Display Formula Window after typing formula name

05

Ctrl+Shift+A

Insert Arguments in formula after typing formula name

06

Shift+F3

Insert a function into a formula

07

Ctrl+Shift+Enter

Enter a formula as an array formula

08

F4

After typing cell reference (eg =E4) makes reference absolute (=$E$4). Repeat if you want to toogle from absolute reference to parcial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.


10.Manage Multipe Worksheets


Sr.No. Shortcut Key Description
01

Ctrl+Page Down/Page Up

Move to the next / previous worksheet in current workbook

02

Shift+F11/Alt+Shift+F1

Insert a new worksheet in current workbook

03

Ctrl+Shift+Page Up / Page Down

Select the current and previous sheet / and next sheet in a workbook

04

Alt+O then H R

Rename current worksheet (format, sheet, rename)

05

Alt+E then L

Delete current worksheet (Edit, delete)

06

Alt+E then M

Move current worksheet (Edit, move)


11.Manage Multiple Workbooks


Sr.No. Shortcut Key Description
01

F6/Shift+F6

Move to the next pane / previous pane in a workbook that has been split

02

Ctrl+F4

Close the selected workbook window

03

Ctrl+N

Create a new blank workbook (Excel File)

04

Ctrl+Tab/Ctrl+Shift+Tab

05

Alt+Space

Display the Control menu for Main Excel window

06

Ctrl+F9

Minimize current workbook window to an icon Also restores ('un-maximizes') all workbook windows

07

Ctrl+F10

Maximize or restores the selected workbook window

08

Ctrl+F7

Move Workbook Windows which are not maximized

09

Ctrl+F8

Perform size command for workbook windows which are not maximzed

10

Alt+F4

Close Excel


12.Various Excel Features


Sr.No. Shortcut Key Description
01

Ctrl+O

Open File

02

Ctrl+S

Save the active file with its current file name, location, and file format

03

F12

Display the Save As dialog box

04

F10 (or alt)

Turn key tips on or off

05

Ctrl+P

Print File (Opens print menu)

06

F1

Display the Excel Help task pane

07

F7

Display the Spelling dialog box

08

Shift+F7

Display the Thesaurus dialog box

09

Alt+F8

Display the Macro dialog box

10

Alt+F11

Open the Visual Basic Editor to create Macros


13.Ribbon Shortcuts


Sr.No. Shortcut Key Description
01

Ctrl+F1

Minimize or restore the Ribbons

02

Space/Enter

Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon

03

Enter

Finish modifying a value in a control in the Ribbon, and move focus back to the document

04

F1

Get help on the selected command or control in the Ribbon (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead)


14.Pivot Tables


Sr.No. Shortcut Key Description
01

Arrow Keys

Navigate inside Pivot tables

02

Home/End

Select the first / last visible item in the list

03

Alt+C

Move the selected field into the Column area

04

Alt+D

Move the selected field into the Data area

05

Alt+L

Display the PivotTable Field dialog box

06

Alt+P

Move the selected field into the Page area

07

Alt+R

Move the selected field into the Row area

08

Ctrl+Shift+*

Select the entire PivotTable report

09

Enter

Display the selected item

10

Space

Select or clear a check box in the list

11

Ctrl+Tab/ Ctrl+Shift+Tab

Select the PivotTable toolbar

12

Enter then Arrow Down /Arrow Up

On a field button: select the area you want to move the selected field to

13

Alt+Shift+Arrow Right

Group selected PivotTable items

14

Alt+Shift+Arrow Left

Ungroup selected PivotTable items


15.Dialog Boxes


Sr.No. Shortcut Key Description
01

Arrow Keys

Move between options in the active drop-down list box or between some options in a group of options

02

Ctrl+Tab/Ctrl+Shift+Tab

Switch to the next/ previous tab in dialog box

03

Space

In a dialog box: perform the action for the selected button, or select/clear a check box

04

Tab/Shift+Tab

Move to the next / previous option

05

A..Z

Move to an option in a drop-down list box starting with the letter

06

Alt+A..Alt+Z

Select an option, or select or clear a check box

07

Alt+Arrow Down

Open the selected drop-down list box

08

Enter

Perform the action assigned to the default command button in the dialog box

09

Esc

Cancel the command and close the dialog box


16.Auto Filter


Sr.No. Shortcut Key Description
01

Alt+Arrow Down

On the field with column head, display the AutoFilter list for the current column

02

Arrow Down/Arrow Up

Select the next item / previous item in the AutoFilter list

03

Alt+Arrow Up

Close the AutoFilter list for the current column

04

Home/End

Select the first item / last item in the AutoFilter list

05

Enter

Filter the list by using the selected item in the AutoFilter list

06

Ctrl+Shift+L

Apply filter on selected column headings


17.Data Forms


Sr.No. Shortcut Key Description
01

Tab/Shift+Tab

Move to the next / previous field which can be edited

02

Enter/Shift+Enter

Move to the first field in the next / previous record

03

Page Down/Page Up

Move to the same field 10 records forward / back

04

Ctrl+Page Down

Move to a new record

05

Ctrl+Page Up

Move to the first record

06

Home/End

Move to the beginning / end of a field


18.Adjust Column Width and Row Height


Sr.No. Shortcut Key Description
01

Alt+HO, A

Format - Autoheight Row

02

Alt+HO, I

Format - Autowidth Column


19.Lesser Used Shortcuts


Sr.No. Shortcut Key Description
01

Ctrl+Shift+O

Select all cells with comments

02

Alt+Shift+Arrow Right

Group rows or columns

03

Alt+Shift+Arrow Left

Ungroup rows or columns

04

Ctrl+6

Alternate between hiding and displaying objects

05

Ctrl+8

Display or hides the outline symbols

06

Ctrl+6

Alternate between hiding objects, displaying objects, and displaying placeholders for objects

07

Alt+'

Display the Style dialog box

08

Ctrl+Shift+[+]

If data exists in clipboard: Display the Insert dialog box to insert blank cells

09

F9

Calculate all worksheets in all open workbooks

10

Shift+F9

Calculate the active worksheet

11

Ctrl+Alt+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

12

Ctrl+Alt+Shift+F9

Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

13

Ctrl+Shift+U

Toggle expand or collapse formula bar

14

Ctrl+F3

Define a name or dialog

15

Ctrl+Shift+F3

Create names from row and column labels

16

F3

Paste a defined name into a formula

17

Ctrl+T

Insert a table (display Create Table dialog box)

18

Alt+F1

Create and insert chart with data in current range as embedded Chart Object

19

F11

Create and insert chart with data in current range in a separate Chart sheet

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