MS Excel Shortcut Key

Arrow Keys

Move One Cell up, Down, Left, or Right In a Worksheet

Page Down/Page Up

Move One Screen Down / One Screen up In a Worksheet

Alt+Page Down/Alt+Page Up

Move One Screen To The Right / to The Left in a Worksheet

Tab/Shift+Tab

Move One Cell to The Right / To The Left in a Worksheet

Ctrl+Arrow Keys

Move to The Edge of Next Data Region (Cells That Contains Data)

Home

Move To The Beginning of a Row in a Worksheet

Ctrl+Home

Move To The Beginning Of a Worksheet

Ctrl+End

Move To The Last Cell With Content on a Worksheet

Ctrl+F

Display The Find and Replace Dialog Box (With Find Selected)

Ctrl+H

Display The Find and Replace Dialog Box (With Replace Selected)

Shift+F4

Repeat Last Find

Ctrl+G or F5

Display The 'Go To' Dialog Box

Ctrl+Arrow Left/Ctrl+Arrow Right

Inside a Cell:Move One Word To The Left / To The Right

Home/End

Inside a Cell:Move To The Beginning / To The End Of a Cell entry

Alt+Arrow Down

Display The AutoComplete List eg in Cell With Dropdowns or Autofilter

End

Turn 'End' Mode on In End Mode, Press Arrow Keys to Move To The Next Nonblank Cell in The Same Column or Row as The Active Cell From Here Use Arrow keys to move by blocks of data, home to Move to Last Cell, or Enter to Move to The Last Cell To The Right

Shift+Space

Select the entire row

Ctrl+Space

Select the entire column

Shift+Arrow Keys

Extend the selection by one cell

Shift+Page Down/Shift+Page Up

Extend the selection down one screen /up one screen

Shift+Home

Extend the selection to the beginning of the row There is no Shift+End equivalent

Ctrl+Shift+Arrow Key

Extend the selection to the last cell with content in row or column

Ctrl+A

Select the entire worksheet or the data-containing area Pressing ctrl+a a second time then selects entire worksheet

Ctrl+Shift+Home

Extend the selection to the first cell of the worksheet

F5+ column or row reference

F5, then eg type d:g selects columns D-G, or 1:5 selects rows 1-5 etc

F2

Edit Cell

Shift+Home/End

Inside a cell: Select from the insertion point to the beginning / to the end of the cell

Shift+Arrow Left/Arrow Right

Inside a cell: Select or unselect one character to the left / to the right

Ctrl+Shift+Arrow Left/Arrow Right

Inside a cell: Select or unselect one word to the left / to the right

Tab/Shift+Tab

Move active cell right / left in a selection

Shift+F8

Lock Selection which allows to add another (adjacent or non-adjacent) range of cells to the selection Use arrow keys and shift+arrow keys to add to selection

F8

Turn on extension of selection with arrow keys without having to keep pressing shift

Enter/Shift+Enter

Move active cell down / up in a selection

Shift+Backspace

Select only the active cell when multiple cells are selected

Ctrl+Backspace

Show active cell within selection

Ctrl+. (period)

Move clockwise to the next corner of the selection

Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left

Move to the right / to the left between non-adjacent selections (with multiple ranges selected)

Esc

Cancel Selection

Ctrl+D

Fill Down Select cells with value in first row Ctrl+D fills the value of that first cell in selection to all cells in selection downwards

Ctrl+R

Fill Right: Select cell with value in first cell Ctrl+E fills value of that first cell in selection to all cells rightwards

Ctrl+-

Delete Cell/Row/Column Menu

Ctrl+- with row / column selected

Delete row / delete column

Ctrl+Shift++

Insert Cell/Row/Column Menu

Ctrl+Shift++ with row / column selected

Insert row/ insert column

Shift+F2

Insert / Edit a cell comment

Shift+F10, then M

Delete comment

Ctrl+K

Insert a HyperlinK (for complete cell only)

Ctrl+9

Hide the selected rows

Ctrl+Shift+9

Unhide any hidden rows within the selection

Ctrl+0 (zero)

Hide the selected columns Since Excel 2010, there is no more shortcut to unhide columns

Ctrl+` (Accent Grave)

Alternate between displaying cell values and displaying cell formulas This is Accent Grave on top left of keyboard, not a quotation mark

F2

Edit the active cell with cursor at end of the line

Alt+Enter

Start a new line in the same cell

Enter

Complete a cell entry and move down in the selection With multiple cells selected: fill cell range with current cell

Shift+Enter

Complete a cell entry and move up in the selection

Tab/Shift+Tab

Complete a cell entry and move to the right / to the left in the selection

Esc

Cancel a cell entry

Backspace

Delete the character to the left of the insertion point, or delete the selection

Delete

Delete the character to the right of the insertion point, or delete the selection

Ctrl+Delete

Delete text to the end of the line

Ctrl+;

Insert current date

Ctrl+Shift+:

Insert current time

Ctrl+'

Duplicate value from Cell above into current Cell

Shift+F10

Display the shortcut menu for the selected command (simulates right mouse button)

Ctrl+Z

Undo last action (multiple levels)

Ctrl+Y

Redo last action (multiple levels)

Ctrl+C

Copy contents of selected cells

Ctrl+X

Cut contents of selected cells

Ctrl+V

Paste content from clipboard into selected cell

Ctrl+Alt+v

If data exists in clipboard: Display the Paste Special dialog box

Ctrl+1

Open Format Cells dialog with last selection active

Ctrl+Shift+F

Open Format Cells dialog with Font Tab active

Ctrl+B

Apply or remove bold formatting

Ctrl+I

Apply or remove italic formatting

Ctrl+U

Apply or remove an underline

Ctrl+5

Apply or remove strikethrough formatting

Ctrl+Shift+~

Apply the General number format

Ctrl+Shift+1

Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values

Ctrl+Shift+2

Apply the Time format with the hour and minute, and indicate AM or PM

Ctrl+Shift+3

Apply the Date format with the day, month, and year

Ctrl+Shift+4

Apply the Currency format with two decimal places

Ctrl+Shift+5

Apply the Percentage format with no decimal places

Ctrl+Shift+6

Apply the Scientific number format with two decimal places

F4

Repeat last formatting action: Apply previously applied Cell Formatting to a different Cell

Alt+H, AL

Align Left

Alt+H, AR

Align Right

Alt+H- AC

Align Cight

Alt+H, AT

Align Top

Alt+H, AM

Align Middle

Alt+H- AB

Align Bottom

Alt+H, W

Wrap or unwrap text (Home - Wrap Text)

Alt+H, H

Highlight Cell (change cell backgroudn color)

Alt+H, FC

Font Color

Alt+H, FS

Font Size

Alt+H, MM

Merge Cells - Merge

Alt+H, MU

Merge Cells - Unmerge

Alt+H, MC

Merge Cells - Merge and Center

Alt+H, MA

Merge Cells - Merge Across

Ctrl+Shift+7

Apply outline border from cell or selection

Ctrl+Shift+_

Remove outline borders from cell or selection

Alt+HB, O

Bottom Border

Alt+HB, P

Top Border

Alt+HB, R

Right Border

Alt+HB, L

Left Border

Alt+HB, A

All Borders

Alt+HB, A

Outside Borders

Alt+HB, N

No Border

=

Start a formula

Alt+=

Insert the AutoSum formula

Shift+F3

Display the Insert Function dialog box

Ctrl+A

Display Formula Window after typing formula name

Ctrl+Shift+A

Insert Arguments in formula after typing formula name

Shift+F3

Insert a function into a formula

Ctrl+Shift+Enter

Enter a formula as an array formula

F4

After typing cell reference (eg =E4) makes reference absolute (=$E$4). Repeat if you want to toogle from absolute reference to parcial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.

Ctrl+Page Down/Page Up

Move to the next / previous worksheet in current workbook

Shift+F11/Alt+Shift+F1

Insert a new worksheet in current workbook

Ctrl+Shift+Page Up / Page Down

Select the current and previous sheet / and next sheet in a workbook

Alt+O then H R

Rename current worksheet (format, sheet, rename)

Alt+E then L

Delete current worksheet (Edit, delete)

Alt+E then M

Move current worksheet (Edit, move)

F6/Shift+F6

Move to the next pane / previous pane in a workbook that has been split

Ctrl+F4

Close the selected workbook window

Ctrl+N

Create a new blank workbook (Excel File)

Ctrl+Tab/Ctrl+Shift+Tab

Alt+Space

Display the Control menu for Main Excel window

Ctrl+F9

Minimize current workbook window to an icon Also restores ('un-maximizes') all workbook windows

Ctrl+F10

Maximize or restores the selected workbook window

Ctrl+F7

Move Workbook Windows which are not maximized

Ctrl+F8

Perform size command for workbook windows which are not maximzed

Alt+F4

Close Excel

Ctrl+O

Open File

Ctrl+S

Save the active file with its current file name, location, and file format

F12

Display the Save As dialog box

F10 (or alt)

Turn key tips on or off

Ctrl+P

Print File (Opens print menu)

F1

Display the Excel Help task pane

F7

Display the Spelling dialog box

Shift+F7

Display the Thesaurus dialog box

Alt+F8

Display the Macro dialog box

Alt+F11

Open the Visual Basic Editor to create Macros

Ctrl+F1

Minimize or restore the Ribbons

Space/Enter

Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon

Enter

Finish modifying a value in a control in the Ribbon, and move focus back to the document

F1

Get help on the selected command or control in the Ribbon (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead)

Arrow Keys

Navigate inside Pivot tables

Home/End

Select the first / last visible item in the list

Alt+C

Move the selected field into the Column area

Alt+D

Move the selected field into the Data area

Alt+L

Display the PivotTable Field dialog box

Alt+P

Move the selected field into the Page area

Alt+R

Move the selected field into the Row area

Ctrl+Shift+*

Select the entire PivotTable report

Enter

Display the selected item

Space

Select or clear a check box in the list

Ctrl+Tab/ Ctrl+Shift+Tab

Select the PivotTable toolbar

Enter then Arrow Down /Arrow Up

On a field button: select the area you want to move the selected field to

Alt+Shift+Arrow Right

Group selected PivotTable items

Alt+Shift+Arrow Left

Ungroup selected PivotTable items

Arrow Keys

Move between options in the active drop-down list box or between some options in a group of options

Ctrl+Tab/Ctrl+Shift+Tab

Switch to the next/ previous tab in dialog box

Space

In a dialog box: perform the action for the selected button, or select/clear a check box

Tab/Shift+Tab

Move to the next / previous option

A..Z

Move to an option in a drop-down list box starting with the letter

Alt+A..Alt+Z

Select an option, or select or clear a check box

Alt+Arrow Down

Open the selected drop-down list box

Enter

Perform the action assigned to the default command button in the dialog box

Esc

Cancel the command and close the dialog box

Alt+Arrow Down

On the field with column head, display the AutoFilter list for the current column

Arrow Down/Arrow Up

Select the next item / previous item in the AutoFilter list

Alt+Arrow Up

Close the AutoFilter list for the current column

Home/End

Select the first item / last item in the AutoFilter list

Enter

Filter the list by using the selected item in the AutoFilter list

Ctrl+Shift+L

Apply filter on selected column headings

Tab/Shift+Tab

Move to the next / previous field which can be edited

Enter/Shift+Enter

Move to the first field in the next / previous record

Page Down/Page Up

Move to the same field 10 records forward / back

Ctrl+Page Down

Move to a new record

Ctrl+Page Up

Move to the first record

Home/End

Move to the beginning / end of a field

Alt+HO, A

Format - Autoheight Row

Alt+HO, I

Format - Autowidth Column

Ctrl+Shift+O

Select all cells with comments

Alt+Shift+Arrow Right

Group rows or columns

Alt+Shift+Arrow Left

Ungroup rows or columns

Ctrl+6

Alternate between hiding and displaying objects

Ctrl+8

Display or hides the outline symbols

Ctrl+6

Alternate between hiding objects, displaying objects, and displaying placeholders for objects

Alt+'

Display the Style dialog box

Ctrl+Shift+[+]

If data exists in clipboard: Display the Insert dialog box to insert blank cells

F9

Calculate all worksheets in all open workbooks

Shift+F9

Calculate the active worksheet

Ctrl+Alt+F9

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

Ctrl+Alt+Shift+F9

Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

Ctrl+Shift+U

Toggle expand or collapse formula bar

Ctrl+F3

Define a name or dialog

Ctrl+Shift+F3

Create names from row and column labels

F3

Paste a defined name into a formula

Ctrl+T

Insert a table (display Create Table dialog box)

Alt+F1

Create and insert chart with data in current range as embedded Chart Object

F11

Create and insert chart with data in current range in a separate Chart sheet