MS Access Shortcut Key

Ctrl+N

Open/create new database

Ctrl+O

Open existing database

Alt+F4

Quit/ exit Access

Ctrl+P

Print the current or selected object

Ctrl+S

Save a database object (or Shift+f12)

F12

Open the Save As dialog box

Ctrl+F

Find and replace dialog box

Ctrl+H

(Find and) Replace dialog box

Shift+F4

Find next

Alt+Ctrl+F

Go to the Navigation Pane search box from anywhere in the database

Ctrl+X/Ctrl+C/Ctrl+V

Cut / Copy / Paste

Arrow Keys

Move selected control up/down/left/right (Optionally, add Ctrl to key combination)

Shift+Arrow

Increase / decrease height of the selected control

Down/Shift+Arrow Up

Increase / decrease width of the selected control

Tab

Toggle the focus forward between controls in the wizard

Alt+N

Move to the next page of the wizard

Alt+B

Move to the previous page of the wizard

Alt+F

Complete the wizard

Shift+F10

Show the shortcut menu

Alt

Show the access keys (of F10)

Alt+Space

Show the program icon menu

Arrow Down/Arrow Up

Select the next / select previous command in menu

Arrow Left/Arrow Right

Select the menu to the left / menu to the right

Home/End

Select first / select last command in menu

Esc

Close the visible menu; or, with a submenu visible, to close the submenu

Ctrl+Tab/Ctrl+Shift+Tab

Switch to next tab / switch to previous tab in a dialog

Tab/Shift+Tab

Move to the next / switch to previous option or option group

Arrow Keys

Move between options

Space

Select current button

Alt+Arrow Down

Open the selected drop-down list box

Esc

Close the selected drop-down list box

Enter

Perform the action assigned to the default button in the dialog box

Alt+F4

Close a dialog box

Home/End

Move beginning / move to end of an entry

Ctrl+Arrow Left/Ctrl+Arrow Right

Move one word to the left or right

Shift+Home/Shift+End

Select from cursor to end / to beginning

Shift+Arrow Left/Shift+Arrow Right

Extend selection one character to the left / to the right

Alt+F8

Toggle the Field List pane

Enter

Add the selected field to the form or report detail section

Arrow Up/Arrow Down

Move up / move down the Field List pane

Shift+Tab

Move to the upper Field List pane from the lower pane

Tab

Move to the lower Field List pane from the upper pane

Tab/Shift+Tab

Select next field / select previous field

F2

Switch between Edit mode (with insertion point displayed) and Navigation mode in a datasheet or design view

Shift+Space

Switch between selecting the current record and the first field of the current record,

Shift+Arrow Up/Shift+Arrow Down

Extend selection to previous record/ to next record

Ctrl+A

Select all records (or Ctrl+Shift+Space)

F8

Turn on Extend mode

Arrow Left/Arrow Right

Extend a selection to adjacent fields in the same row in Datasheet view

Arrow Up/Arrow Down

Extend a selection to adjacent rows in Datasheet view

Shift+F8

Undo the previous extension

Esc

Cancel Extend mode

Ctrl+Space

Select the current column

Shift+Arrow Right/Shift+Arrow Left

Select the column to the right / to the left, if the current column is selected

Ctrl+Shift+F8

Turn on Move mode

Arrow Right/Arrow Left

Move cursor one character to the right / to the left

Ctrl+Arrow Right/Ctrl+Arrow Left

Move cursor one word to the right / to the left

Home/End

Move cursor to the beginning / to the end of the field

Ctrl+Home/Ctrl+End

Move cursor to the beginning / to the end of the line in multi-line fields

Ctrl+Delete

Delete all characters to the right of the insertion point

Ctrl+Z

Undo Changes

Ctrl+Y

Redo Changes

Esc

Cancel / undo changes in the current field or current record

Ctrl+;

Insert the current date

Ctrl+:

Insert the current time

Ctrl+Alt+Space

Insert the default value for a field

Ctrl+'

Insert the value from the same field in the previous record

Ctrl+[+]

Add a new record

Ctrl+-

In a datasheet, delete the current record

Shift+Enter

Save changes to the current record

Space

Switch between the values in a check box or option button

Ctrl+Enter

Insert a new line

F9

Recalculate the fields in the window or the contents of a Lookup field

Shift+F9

Requery the underlying tables

F2

Switch between Edit and Navigation mode

F4

Toggle the property sheet

F5

Switch to Form view from form Design view

F6

Switch between the windows, or between design panes / properties / etc

F7

Open the Visual Basic Editor from a selected property in the property sheet for a form or report

Alt+F8

Invokes the Field List pane in a form, report, or data access page. If the Field List pane is already open, focus moves to the Field List pane.

Shift+F7

Switch to Form or Report Design View (from Visual Basic Editor with code module open)

Alt+Enter

Display a property sheet

Ctrl+X/Ctrl+C/Ctrl+V

Cut / Copy / Paste

Arrow Keys

Move selected control up/down/left/right along the grid

Ctrl+Arrow Keys

Move selected control up/down/left/right by one pixel

Shift+Arrow Down/Shift+Arrow Up

Increase / decrease height of the selected control

Shift+Arrow Right/Shift+Arrow Left

Increase / decrease width of the selected control

F5

Move to the record number box, type in number and press enter

Tab/Shift+Tab

Move to next / move to previous field in current record

Home/End

Move to first / move to last field in current record

Arrow Down/Arrow Up

Move to next / move to previous record

Ctrl+Arrow Down/Ctrl+Arrow Up

Move to last record / move to first record (or current field in next record / in previous record when in subdatasheet)

Ctrl+Home/Ctrl+End

Move to first field in first record / last field in last record

Page Down/Page Up

Move down one screen / move up one screen

Ctrl+Page Down/Ctrl+Page Up

Move right one screen / left one screen

Ctrl+Tab/Ctrl+Shift+Tab

In subdatasheet: Exit to next / to previous record

Ctrl+Shift+Arrow Down

Expand subdatasheet

Ctrl+Shift+Arrow Up

Collapse subdatasheet

Alt+F5

Move from subdatasheet to record number box, enter record number and press enter

Esc

Move from a table cell to the table's title bar

Enter

Move from a table's title bar to the last cell you edited

Tab

Move from table title bar to table title bar, or from cell to cell inside a table

Alt+Arrow Down

Expand a list inside a table

Arrow Down/Arrow Up

Move up / down in a list

Space

Change the setting in a check box

Home/End

Go to the first cell / go to last cell in row

Page Down/Page Up

Go to next / go to previous page of the diagram

F6/Shift+F6

Move forward / backwards among the Query Designer panes

Tab/Shift+Tab

Move forward / backwards among tables, views, functions, or join line.

Arrow Keys

Move between columns in a table, view, or function

Space

Choose the selected data column for output (or use +/-)

Delete

Remove the selected table, view, function, or join line

F2

In Grid Pane: toggle between edit mode and cell selection mode

Insert

Insert row between existing columns

Tab/Shift+Tab

Move to the right / to the left

Enter/Shift+Enter

Move down / move up

Shift+Enter

Select cell above current cell

Ctrl+Enter/Ctrl+Shift+Enter

Select detail cell for next item / previous item in row

Shift+Arrow Keys

Expand selection

Ctrl+A

Select entire PivotTable View

Shift+F10

Display context menu

Alt+Enter

Display property dialog box

Alt+F4

Close property dialog box

Esc

Cancel refresh operation in progress

Ctrl+E

Export contents to Excel

Ctrl+8

Toggle expand indicators (plus and minus signs)

Ctrl+[+ on numeric keyboard

Expand selected item

Ctrl+- on numeric keyboard

Collapse current item

Alt+Arrow Down

Open list for currently selected item

Ctrl+T

Toggle AutoFilter

Ctrl+Shift+A

Sort data ascending (A-Z)

Ctrl+Shift+Z

Sort data descending (Z-A)

Alt+Shift+Arrow Up/Alt+Shift+Arrow Up

Move selected member up / down

Alt+Shift+Arrow Right/Alt+Shift+Arrow Left

Move selected member right / left

Ctrl+L

Display Field List pane

Ctrl+Shift+S

Add new total field using sum summary

Ctrl+Shift+C

Add new total field using count summary

Ctrl+Shift+M

Add new total field using min summary

Ctrl+Shift+X

Add new total field using max summary

Ctrl+Shift+E

Add new total field using average summary

Ctrl+Shift+D

Add new total field using standard deviation summary

Ctrl+Shift+T

Add new total field using standard deviation population summary

Ctrl+Shift+B

Turn subtotals and grand totals on or off for selected field

Ctrl+F

Add a calculated detail field

Ctrl+1

Move selected field to row area

Ctrl+2

Move selected field to column area

Ctrl+3

Move selected field to filter area

Ctrl+4

Move selected field to detail area

Ctrl+Arrow Left/Ctrl+Arrow Right

Move selection up one level / down one level

Ctrl+Shift+~

Apply the general number format to values

Ctrl+Shift+$

Apply the currency format to values

Ctrl+Shift+%

Apply the percentage format to values

Ctrl+Shift+^

Apply the exponential number format to values

Ctrl+Shift+#

Apply the date format to values

Ctrl+Shift+@

Apply the time format, with the hour, minute, and AM or PM, to values in the selected total or detail field

Ctrl+Shift+!

Apply the numeric format, with two decimal places, thousands separator, and a minus sign for negative values, to values in the selected total or detail field

Ctrl+B

Make text bold in the selected field of the PivotTable view

Ctrl+U

Make text underlined in the selected field of the PivotTable view

Ctrl+I

Make text italic in the selected field of the PivotTable view

F11

Toggle the Navigation Pane

Ctrl+F6

Cycle between open windows

Enter

Restore the selected minimized window when all windows are minimized

Ctrl+F8

Turn on Resize mode for the active window when it is not maximized; press the arrow keys to resize the window

Alt+Space

Display the control menu

Shift+F10

Display the shortcut menu

Ctrl+W/Ctrl+F4

Close the active window

Alt+F11

Switch between the Visual Basic Editor and the previous active window

Tab/Shift+Tab

Go to next / go to previous text or hyperlink

Enter

Perform action for currently selected item

Alt+Arrow Left/Alt+Arrow Right

Move back / move forward

Ctrl+P

Open the Print dialog box

Arrow Up/Arrow Down

Move up / move down in small increments

Page Up/Page Down

Move up / move down one one page

Shift+F10

Show context menu

F2

Display hyperlink

F7

Check spelling

Shift+F2

Open the Zoom box

Alt+Enter

Display a property sheet in Design view

Ctrl+F2

Invoke a Builder

Ctrl+Arrow Right/Ctrl+Arrow Left

Toggle forward / toggle backwards between views when in a table, or other elements