MS Word Shortcut Key

Display And Use Windows


Sr.No.

Shortcut Key

Use of Key

01

ALT+TAB

Switch to the next window.

02

ALT+SHIFT+TAB

Switch to the previous window.

03

CTRL+W

Close the active window.

04

ALT+F5

Restore the size of the active window after you maximize it.

05

F6

Move to a task pane from another pane in the program window (clockwise direction). You may needto press F6 more than once.

06

SHIFT+F6

Move to a task pane from another pane in the program window (counterclockwise direction).

07

CTRL+F6

When more than one window is open, switch to the next window.

08

CTRL+SHIFT+F6

Switch to the previous window.

09

CTRL+F10

Maximize or restore a selected window.

10

PRINT SCREEN

Copy a picture of the screen to the Clipboard.

11

ALT+PRINT SCREEN

Copy a picture of the selected window to the Clipboard.


Use Dialog Boxes


Sr.No.

Shortcut Key

Use of Key

01

TAB

Move to the next option or option group.

02

SHIFT+TAB

Move to the previous option or option group.

03

CTRL+TAB

Switch to the next tab in a dialog box.

04

CTRL+SHIFT+TAB

Switch to the previous tab in a dialog box.

05

Arrow keys

Move between options in an open drop-down list, or between options in a group of options.

06

SPACEBAR

Perform the action assigned to the selected button; select or clear the selected check box.

07

ALT+ the letter underlined in an option

Select an option; select or clear a check box.

08

ALT+DOWN ARROW

Open a selected drop-down list.

09

ESC

Close a selected drop-down list; cancel a command and close a dialog box.

10

ENTER

Run the selected command.


Use Edit Boxes Within Dialog Boxes


Sr.No.

Shortcut Key

Use of Key

01

HOME

Move to the beginning of the entry.

02

END

Move to the end of the entry.

03

LEFT ARROW or RIGHT ARROW

Move one character to the left or right.

04

Move one word to the left.

CTRL+LEFT ARROW

05

CTRL+RIGHT ARROW

Move one word to the right.

06

SHIFT+LEFT ARROW

Select or unselect one character to the left.

07

SHIFT+RIGHT ARROW

Select or unselect one character to the right.

08

CTRL+SHIFT+LEFT ARROW

Select or unselect one word to the left.

09

CTRL+SHIFT+RIGHT ARROW

Select or unselect one word to the right.

10

SHIFT+HOME

Select from the insertion point to the beginning of the entry.

11

SHIFT+END

Select from the insertion point to the end of the entry.


Use The Open and Save As Dialog Boxes


Sr.No.

Shortcut Key

Use of Key

01

CTRL+F12 or CTRL+O

Display the Open dialog box.

02

F12

Display the Save As dialog box.

03

ENTER

Open the selected folder or file.

04

BACKSPACE

Open the folder one level above the selected folder.

05

DELETE

Delete the selected folder or file.

06

SHIFT+F10

Display a shortcut menu for a selected item such as a folder or file.

07

TAB

Move forward through options.

08

SHIFT+TAB

Move back through options.

09

F4 or ALT+I

Open the Look in list.


Undo and Redo Action


Sr.No.

Shortcut Key

Use of Key

01

ESC

Cancel an action.

02

CTRL+Z

Undo an action.

03

CTRL+Y

Redo or repeat an action.


Access and Use Task Panes and Galleries


Sr.No.

Shortcut Key

Use of Key

01

F6

Move to a task pane from another pane in the program window. (You may need to press F6 more than once.)

02

CTRL+TAB

When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.)

03

TAB or SHIFT+TAB

When a task pane is active, select the next or previous option in the task pane.

04

CTRL+SPACEBAR

Display the full set of commands on the task pane menu.

05

SPACEBAR or ENTER

Perform the action assigned to the selected button.

06

SHIFT+F10

Open a drop-down menu for the selected gallery item.

07

HOME or END

Select the first or last item in a gallery.

08

PAGE UP or PAGE DOWN

Scroll up or down in the selected gallery list.


Access and Use Available Action


Sr.No.

Shortcut Key

Use of Key

01

SHIFT+F10

Display the shortcut menu for the selected item.

02

ALT+SHIFT+F10

Display the menu or message for an available action or for the Auto Correct Options button or the Paste options button . If more than one action is present, switch to the next action and display its menu or message.

03

Arrow keys

Move between options in a menu of available actions

04

ENTER

Perform the action for the selected item on a menu of available actions.

05

ESC

Close the available actions menu or message.


Change The Keyboard Focus Without Using The Mouse


Sr.No.

Shortcut Key

Use of Key

01

ALT or F10

Select the active tab of the ribbon and activate the access keys.

02

F10 and Then LEFT ARROW or RIGHT ARROW

03

CTRL+F1

Expand or collapse the ribbon.

04

SHIFT+F10

Display the shortcut menu for the selected item.

05

F6

Move the focus to select each of the following areas of the window.

06

TAB or SHIFT+TAB

Move the focus to each command on the ribbon, forward or backward, respectively.

07

DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW

Move down, up, left, or right, respectively, among the items on the ribbon.

08

SPACEBAR or ENTER

Activate the selected command or control on the ribbon.

09

SPACEBAR or ENTER

Open the selected menu or gallery on the ribbon.

10

ENTER

Activate a command or control on the ribbon so you can modify a value.

11

F1

Get help on the selected command or control on the ribbon. (If no Help topic is associated with the selected command, a general Help topic about he program is shown instead.)


Common Task in Microsoft Word


Sr.No.

Shortcut Key

Use of Key

01

CTRL+SHIFT+SPACEBAR

Create a nonbreaking space.

02

CTRL+SHIFT+HYPHEN

Create a nonbreaking hyphen.

03

CTRL+B

Make letters bold.

04

CTRL+I

Make letters italic.

05

CTRL+U

Make letters underline.

06

CTRL+SHIFT+<

Decrease font size one value.

07

CTRL+SHIFT+>

Increase font size one value.

08

CTRL+[

Decrease font size 1 point.

09

CTRL+]

Increase font size 1 point.

10

CTRL+SPACEBAR

Remove paragraph or character formatting.

11

CTRL+C

Copy the selected text or object.

12

CTRL+X

Cut the selected text or object.

13

CTRL+V

Paste text or an object.

14

CTRL+ALT+V

Paste special

15

CTRL+SHIFT+V

Paste formatting only

16

CTRL+Z

Undo the last action.

17

CTRL+Y

Redo the last action.

18

CTRL+SHIFT+G

Open the Word Count dialog box.


Create,View, and Save Documents


Sr.No.

Shortcut Key

Use of Key

01

CTRL+N

Create a new document.

02

CTRL+O

Open a document.

03

CTRL+W

Close a document.

04

ALT+CTRL+S

Split the document window.

05

ALT+SHIFT+C or ALT+CTRL+S

Remove the document window split.

06

CTRL+S

Save a document.


Find,Replace,and Browser Through Text


Sr.No.

Shortcut Key

Use of Key

01

CTRL+F

Open the Navigation task pane (to search document).

02

ALT+CTRL+Y

Repeat find (after closing Find and Replace window).

03

CTRL+H

Replace text, specific formatting, and special items.

04

CTRL+G

Go to a page, bookmark, footnote, table, comment, graphic, or other location.

05

ALT+CTRL+Z

Switch between the last four places that you have edited.

06

ALT+CTRL+HOME

Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.

07

CTRL+PAGE UP

Move to the previous browse object (set in browse options).

08

CTRL+PAGE DOWN

Move to the next browse object (set in browse options).


Switch to Another View


Sr.No.

Shortcut Key

Use of Key

01

ALT+CTRL+P

Switch to Print Layout view.

02

ALT+CTRL+O

Switch to Outline view.

03

ALT+CTRL+N

Switch to Draft view.


Outline View


Sr.No.

Shortcut Key

Use of Key

01

ALT+SHIFT+LEFT ARROW

Promote a paragraph.

02

ALT+SHIFT+RIGHT ARROW

Demote a paragraph.

03

CTRL+SHIFT+N

Demote to body text.

04

ALT+SHIFT+UP ARROW

Move selected paragraphs up.

05

ALT+SHIFT+DOWN ARROW

Move selected paragraphs down.

06

ALT+SHIFT+PLUS SIGN

Expand text under a heading.

07

ALT+SHIFT+MINUS SIGN

Collapse text under a heading.

08

ALT+SHIFT+A

Expand or collapse all text or headings.

09

The Slash (/) Key on The Numeric Keypad

Hide or display character formatting.

10

ALT+SHIFT+L

Show the first line of body text or all body text.

11

ALT+SHIFT+1

Show all headings with the Heading 1 style.

12

ALT+SHIFT+n

Show all headings up to Heading n.

13

CTRL+TAB

Insert a tab character.


Print and Preview Documents


Sr.No.

Shortcut Key

Use of Key

01

CTRL+P

Print a document.

02

ALT+CTRL+I

Switch to print preview.

03

Arrow keys

Move around the preview page when zoomed in.

04

PAGE UP or PAGE DOWN

Move by one preview page when zoomed out.

05

CTRL+HOME

Move to the first preview page when zoomed out.

06

CTRL+END

Move to the last preview page when zoomed out.


Review Documents


Sr.No.

Shortcut Key

Use of Key

01

ALT+CTRL+M

Insert a comment.

02

CTRL+SHIFT+E

Turn change tracking on or off.

03

ALT+SHIFT+C

Close the Reviewing Pane if it is open.


Read Mode


Sr.No.

Shortcut Key

Use of Key

01

HOME

Go to beginning of document.

02

END

Go to end of document.

03

N,ENTER

Go to page n.

04

ESC

Exit Read mode.


References,Footnotes,and Endnotes


Sr.No.

Shortcut Key

Use of Key

01

ALT+SHIFT+O

Mark a table of contents entry.

02

ALT+SHIFT+O

Mark a table of contents entry.

03

ALT+SHIFT+I

Mark a table of authorities entry (citation).

04

ALT+SHIFT+X

Mark an index entry.

05

ALT+CTRL+D

Insert an endnote.


Work With Web Pages


Sr.No.

Shortcut Key

Use of Key

01

CTRL+K

Insert a hyperlink.

02

ALT+LEFT ARROW

Go back one page.

03

ALT+RIGHT ARROW

Go forward one page.

04

F9

Refresh.


Delete Text and Graphics


Sr.No.

Shortcut Key

Use of Key

01

BACKSPACE

Delete one character to the left.

02

CTRL+BACKSPACE

Delete one word to the left.

03

DELETE

Delete one character to the right.

04

CTRL+DELETE

Delete one word to the right.

05

CTRL+X

Cut selected text to the Office Clipboard.

06

CTRL+Z

Undo the last action.

07

CTRL+F3

Cut to the Spike.


Copy and Move Text and Graphics


Sr.No.

Shortcut Key

Use of Key

01

Press ALT+H to Move to The Home Tab, and Then Press F,O.

Open the Office Clipboard

02

CTRL+C

Copy selected text or graphics to the Office Clipboard.

03

CTRL+X

Cut selected text or graphics to the Office Clipboard.

04

CTRL+V

Paste the most recent addition or pasted item from the Office Clipboard.

05

F2 (Then Move The Cursor and Press ENTER)

Move text or graphics once.

06

SHIFT+F2 (Then Move The Cursor and Press ENTER)

Copy text or graphics once.

07

ALT+F3

When text or an object is selected, open the Create New Building Block dialog box.

08

SHIFT+F10

When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it.

09

CTRL+F3

Cut to the Spike.

10

CTRL+SHIFT+F3

Paste the Spike contents.

11

ALT+SHIFT+R

Copy the header or footer used in the previous section of the document.


Insert Special Characters


Sr.No.

Shortcut Key

Use of Key

01

CTRL+F9

A field

02

SHIFT+ENTER

A line break

03

CTRL+ENTER

A page break

04

CTRL+SHIFT+ENTER

A column break

05

ALT+CTRL+MINUS SIGN

An em dash

06

CTRL+MINUS SIGN

An en dash

07

CTRL+HYPHEN

An optional hyphen

08

CTRL+SHIFT+HYPHEN

A nonbreaking hyphen

09

CTRL+SHIFT+SPACEBAR

A nonbreaking space

10

ALT+CTRL+C

The copyright symbol

11

ALT+CTRL+R

The registered trademark symbol

12

ALT+CTRL+T

The trademark symbol

13

ALT+CTRL+PERIOD

An ellipsis

14

CTRL+`

A single opening quotation mark

15

CTRL+'

A single closing quotation mark

16

SHIFT+'

Double opening quotation marks


Insert Characters By Using Character Codes


Sr.No.

Shortcut Key

Use of Key

01

The Character Code,ALT+X

Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol ( ), type 20 AC, and then hold down ALT andpress X.

02

ALT+X

Find out the Unicode character code for the selected character

03

ALT+The Character Code

Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.


Extend a Selection


Sr.No.

Shortcut Key

Use of Key

01

F8

Turn extend mode on.

02

F8,and Then Press LEFT ARROW or RIGHT ARROW

Select the nearest character.

03

F8(Press Once To Select a Word,Twice To Select a Sentence,and so On)

Increase the size of a selection.

04

SHIFT+F8

Reduce the size of a selection.

05

ESC

Turn extend mode off.

06

SHIFT+RIGHT ARROW

Extend a selection one character to the right.

07

SHIFT+LEFT ARROW

Extend a selection one character to the left.

08

CTRL+SHIFT+RIGHT ARROW

Extend a selection to the end of a word.

09

CTRL+SHIFT+LEFT ARROW

Extend a selection to the beginning of a word.

10

SHIFT+END

Extend a selection to the end of a line.

11

SHIFT+HOME

Extend a selection to the beginning of a line.

12

SHIFT+DOWN ARROW

Extend a selection one line down.

13

SHIFT+UP ARROW

Extend a selection one line up.

14

CTRL+SHIFT+DOWN ARROW

Extend a selection to the end of a paragraph.

15

CTRL+SHIFT+UP ARROW

Extend a selection to the beginning of a paragraph.

16

SHIFT+PAGE DOWN

Extend a selection one screen down.

17

SHIFT+PAGE UP

Extend a selection one screen up.

18

CTRL+SHIFT+HOME

Extend a selection to the beginning of a document.

19

CTRL+SHIFT+END

Extend a selection to the end of a document.

20

ALT+CTRL+SHIFT+PAGE DOWN

Extend a selection to the end of a window.

21

CTRL+A

Extend a selection to include the entire document.

22

CTRL+SHIFT+F8, and Then Use The Arrow Keys;Press ESC To Cancel Selection Mode

Select a vertical block of text.

23

F8 + Arrow Keys;Press ESC to Cancel Selection Mode


Select Text And Graphics in a Table


Sr.No.

Shortcut Key

Use of Key

01

TAB

Select the next cell's contents.

02

SHIFT+TAB

Select the preceding cell's contents.

03

Hold Down SHIFT and Press an Arrow Key Repeatedly

Extend a selection to adjacent cells.

04

CTRL+SHIFT+F8,and Then Use The Arrow Keys;Press ESC to Cancel Selection Mode

Extend a selection (or block).

05

ALT+5 on The Numeric Keypad(With NUM LOCK Off)

Select an Entire Table.


Move Through Your Document


Sr.No.

Shortcut Key

Use of Key

01

LEFT ARROW

One character to the left

02

RIGHT ARROW

One character to the right

03

CTRL+LEFT ARROW

One word to the left

04

CTRL+RIGHT ARROW

One word to the right

05

CTRL+UP ARROW

One paragraph up

06

CTRL+DOWN ARROW

One paragraph down

07

SHIFT+TAB

One cell to the left (in a table)

08

TAB

One cell to the right (in a table)

09

UP ARROW

Up one line

10

DOWN ARROW

Down one line

11

END

To the end of a line

12

HOME

To the beginning of a line

13

ALT+CTRL+PAGE UP

To the top of the window

14

ALT+CTRL+PAGE DOWN

To the end of the window

15

PAGE UP

Up one screen (scrolling)

16

PAGE DOWN

Down one screen (scrolling)

17

CTRL+PAGE DOWN

To the top of the next page

18

CTRL+PAGE UP

To the top of the previous page

19

CTRL+END

To the end of a document

20

CTRL+HOME

To the beginning of a document

21

SHIFT+F5

To a previous revision

22

SHIFT+F5

After opening a document, to the location you were working in when the document was last closed


Move Around in a Table


Sr.No.

Shortcut Key

Use of Key

01

TAB

To the next cell in a row

02

SHIFT+TAB

To the previous cell in a row

03

ALT+HOME

To the first cell in a row

04

ALT+END

To the last cell in a row

05

ALT+PAGE UP

To the first cell in a column

06

ALT+PAGE DOWN

To the last cell in a column

07

UP ARROW

To the previous row

08

DOWN ARROW

To the next row

09

ALT+SHIFT+UP ARROW

Row up

10

ALT+SHIFT+DOWN ARROW

Row down


Insert Paragraphs and Tab Characters in a Table


Sr.No.

Shortcut Key

Use of Key

01

ENTER

New paragraphs in a cell

02

CTRL+TAB

Tab characters in a cell


Copy Formatting


Sr.No.

Shortcut Key

Use of Key

01

CTRL+SHIFT+C

Copy formatting from text.

02

CTRL+SHIFT+V

Apply copied formatting to text.


Change or Resize The Font


Sr.No.

Shortcut Key

Use of Key

01

CTRL+SHIFT+F

Open the Font dialog box to change the font.

02

CTRL+SHIFT+>

Increase the font size.

03

CTRL+SHIFT+<

Decrease the font size.

04

CTRL+]

Increase the font size by 1 point.

05

CTRL+[

Decrease the font size by 1 point.

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